📣 2025 Annual General Meeting 📣
We invite all members to join us for our 2025 Annual General Meeting (AGM)!This is your chance to have a voice in the future of our organization and help shape the upcoming season.
🗓️ Date: Wednesday, October 15, 2025
⏰ Time: 7:00 PM – 9:00 PM
📍 Location: INVISTA Centre, Room A
🗳️ Elections will be held for all positions:
President & Secretary – 2-year terms
All other positions – 1-year terms
Your participation matters—come out, get involved, and help us build another great year together! Check back for further information!
Interested in joining the Board? Click here to express your interest!
Descriptions of Positions:
President
- Provide overall leadership and direction to the association
- Chair all board meetings and set meeting agendas in collaboration with the Secretary
- Act as the official spokesperson for the association
- Ensure all association activities follow governing body rules, policies, and by-laws
- Oversee long-term planning and strategic direction
- Resolve disputes and act as liaison with regional and provincial lacrosse organizations
- Must be familiar with the association’s by-laws and attend all board meetings
Vice-President
- Assist the President in all duties and assume their responsibilities when absent
- Lead special projects and committees as assigned by the board
- Support enforcement of association policies and code of conduct
- Act as liaison between the President and board subcommittees
- Provide oversight to designated operational areas (e.g., Rep Program, House League)
- Must be familiar with the association’s by-laws and attend all board meetings
Secretary
- Record and distribute minutes of all board meetings
- Maintain and organize official association records (by-laws, policies, contracts)
- Manage correspondence and communication between the board and members
- Assist with preparing agendas in collaboration with the President
- Maintain a record of board motions and decisions
- Must be familiar with the association’s by-laws and attend all board meetings
Treasurer
- Oversee the association’s financial operations and budget management
- Maintain accurate financial records and provide monthly reports to the board
- Manage bank accounts, payments, and deposits
- Coordinate with fundraising committees to track and record revenue
- Prepare and present annual financial statements to members
- Ensure compliance with financial regulations and reporting requirements
- Must be familiar with the association’s by-laws and attend all board meetings
Rep Program Director
- Oversee and manage all representative (travel) teams—ages, tryouts, rosters
- Coordinate coaching staff selection and training
- Act as liaison between rep teams and association board
- Budget for rep program expenses and ensure cost-effective operations
- Monitor competitive play standards and enforce league/regional regulations
Equipment Manager
- Inventory, maintain, and store all team and association equipment (pads, sticks, jerseys)
- Ensure regular cleaning, sanitization, repairs, and replacements as needed
- Coordinate equipment distribution and collection for both rep and house leagues
- Manage supplier relationships and track equipment budget
- Ensure compliance with safety guidelines and proper fit for players
Coach and Player Development Director
- Design and implement training curriculums and skill-development programs
- Organize coaching clinics, mentorship, and certification initiatives
- Foster year-round athlete development through camps, workshops, and resources
- Monitor progress of coaches and players; recommend enhancements and improvements
- Stay current with coaching trends and methodologies for lacrosse → share best practices
Director of Fundraising
- Plan and execute fundraising campaigns (sponsorships, crowdfunding, events)
- Identify and cultivate donor/sponsor relationships, including community businesses
- Manage fundraising budget and goals; track revenues and reporting
- Coordinate fundraising logistics—prizes, communication, volunteers
- Work across roles (e.g., Registrar, House League Director) to maximize fundraising impact
Development Stream Director
- Oversee Development Stream operations—registration, scheduling, field usage
- Recruit, assign, and support volunteer coaches and team managers
- Helps design and implement training curriculums and skill-development programs
- Ensure rules adherence, safety protocols, and fair play
- Provide inclusive and fun lacrosse experiences for all ages and skill levels
- Manage equipment needs and coordinate with Equipment Manager
Registrar
- Handle all participant registration processes—data entry, payments, waivers
- Maintain accurate and secure databases of players, coaches, and volunteers
- Facilitate communication of registration information to board members, teams
- Ensure compliance with privacy laws (e.g., safe storage of personal info)
- Generate registration reports—enrollment stats, waitlists, and trends
Privacy Officer
- Ensure compliance with privacy legislation (e.g. PIPEDA in Canada)
- Develop and maintain privacy policies, consent forms, and data-handling procedures
- Educate board members, staff, and volunteers about privacy best practices
- Handle inquiries and concerns related to personal data usage
- Respond to data incidents and coordinate mitigation efforts
Scheduler
- Coordinate and manage game and practice schedules across rep and development streams
- Liaise with facility partners (city, arenas, community centers) for booking floor time
- Ensure adequate distribution of floor time and avoid conflicts
- Communicate finalized schedules in advance to teams, coaches, parents
- Adapt and update schedules as needed through the season with minimal disruption
Social Media Coordinator
- Regular posting and upkeep across Facebook, Instagram, and other association channels; keep information current and accurate.
- Maintain a seasonal content calendar (registration, tryouts, schedules, game recaps, clinics, sponsors, volunteers)
- Capture, curate, and publish photos/video; collect assets from coaches/parents; organize team and sponsor photo sets.
- Write clear, age-appropriate captions and announcements; highlight player/coach stories and community news.
- Monitor comments/DMs; route questions to the right board member (registrar, scheduler, coaches).
- Coordinate web updates for key items (dates, agendas, minutes, policies) with the website admin to post them.
- Track basic metrics (reach, engagement, clicks) and provide short monthly/seasonal reports with recommendations.
- Uphold brand voice, approved visuals, sponsor recognition guidelines, and league/association communications policies.
- Support event coverage (gamedays, fundraisers) with live updates, quick scores, and photo/video highlights.