📣 2025 Annual General Meeting 📣
We invite all members to join us for our 2025 Annual General Meeting (AGM)!This is your chance to have a voice in the future of our organization and help shape the upcoming season.
🗓️ Date: Wednesday, October 15, 2025
⏰ Time: 7:00 PM – 9:00 PM
📍 Location: INVISTA Centre, Room A
🗳️ Elections will be held for all positions:
President & Secretary – 2-year terms
All other positions – 1-year terms
Your participation matters—come out, get involved, and help us build another great year together!
Interested in joining the Board? Click
here to express your interest!
Descriptions of Positions:
President
- Provide overall leadership and direction to the association
- Chair all board meetings and set meeting agendas in collaboration with the Secretary
- Act as the official spokesperson for the association
- Ensure all association activities follow governing body rules, policies, and by-laws
- Oversee long-term planning and strategic direction
- Resolve disputes and act as liaison with regional and provincial lacrosse organizations
- Must be familiar with the association’s by-laws and attend all board meetings
Vice-President
- Assist the President in all duties and assume their responsibilities when absent
- Lead special projects and committees as assigned by the board
- Support enforcement of association policies and code of conduct
- Act as liaison between the President and board subcommittees
- Provide oversight to designated operational areas (e.g., Rep Program, House League)
- Must be familiar with the association’s by-laws and attend all board meetings
Secretary
- Record and distribute minutes of all board meetings
- Maintain and organize official association records (by-laws, policies, contracts)
- Manage correspondence and communication between the board and members
- Assist with preparing agendas in collaboration with the President
- Maintain a record of board motions and decisions
- Must be familiar with the association’s by-laws and attend all board meetings
Treasurer
- Oversee the association’s financial operations and budget management
- Maintain accurate financial records and provide monthly reports to the board
- Manage bank accounts, payments, and deposits
- Coordinate with fundraising committees to track and record revenue
- Prepare and present annual financial statements to members
- Ensure compliance with financial regulations and reporting requirements
- Must be familiar with the association’s by-laws and attend all board meetings
Rep Program Director
- Oversee and manage all representative (travel) teams—ages, tryouts, rosters
- Coordinate coaching staff selection and training
- Act as liaison between rep teams and association board
- Budget for rep program expenses and ensure cost-effective operations
- Monitor competitive play standards and enforce league/regional regulations
Equipment Manager
- Inventory, maintain, and store all team and association equipment (pads, sticks, jerseys)
- Ensure regular cleaning, sanitization, repairs, and replacements as needed
- Coordinate equipment distribution and collection for both rep and house leagues
- Manage supplier relationships and track equipment budget
- Ensure compliance with safety guidelines and proper fit for players
Coach and Player Development Director
- Design and implement training curriculums and skill-development programs
- Organize coaching clinics, mentorship, and certification initiatives
- Foster year-round athlete development through camps, workshops, and resources
- Monitor progress of coaches and players; recommend enhancements and improvements
- Stay current with coaching trends and methodologies for lacrosse → share best practices
Director of Fundraising
- Plan and execute fundraising campaigns (sponsorships, crowdfunding, events)
- Identify and cultivate donor/sponsor relationships, including community businesses
- Manage fundraising budget and goals; track revenues and reporting
- Coordinate fundraising logistics—prizes, communication, volunteers
- Work across roles (e.g., Registrar, House League Director) to maximize fundraising impact
Development Stream Director
- Oversee Development Stream operations—registration, scheduling, field usage
- Recruit, assign, and support volunteer coaches and team managers
- Helps design and implement training curriculums and skill-development programs
- Ensure rules adherence, safety protocols, and fair play
- Provide inclusive and fun lacrosse experiences for all ages and skill levels
- Manage equipment needs and coordinate with Equipment Manager
Registrar
- Handle all participant registration processes—data entry, payments, waivers
- Maintain accurate and secure databases of players, coaches, and volunteers
- Facilitate communication of registration information to board members, teams
- Ensure compliance with privacy laws (e.g., safe storage of personal info)
- Generate registration reports—enrollment stats, waitlists, and trends
Privacy Officer
- Ensure compliance with privacy legislation (e.g. PIPEDA in Canada)
- Develop and maintain privacy policies, consent forms, and data-handling procedures
- Educate board members, staff, and volunteers about privacy best practices
- Handle inquiries and concerns related to personal data usage
- Respond to data incidents and coordinate mitigation efforts
Scheduler
- Coordinate and manage game and practice schedules across rep and development streams
- Liaise with facility partners (city, arenas, community centers) for booking floor time
- Ensure adequate distribution of floor time and avoid conflicts
- Communicate finalized schedules in advance to teams, coaches, parents
- Adapt and update schedules as needed through the season with minimal disruption
Social Media Coordinator
- Regular posting and upkeep across Facebook, Instagram, and other association channels; keep information current and accurate.
- Maintain a seasonal content calendar (registration, tryouts, schedules, game recaps, clinics, sponsors, volunteers)
- Capture, curate, and publish photos/video; collect assets from coaches/parents; organize team and sponsor photo sets.
- Write clear, age-appropriate captions and announcements; highlight player/coach stories and community news.
- Monitor comments/DMs; route questions to the right board member (registrar, scheduler, coaches).
- Coordinate web updates for key items (dates, agendas, minutes, policies) with the website admin to post them.
- Track basic metrics (reach, engagement, clicks) and provide short monthly/seasonal reports with recommendations.
- Uphold brand voice, approved visuals, sponsor recognition guidelines, and league/association communications policies.
- Support event coverage (gamedays, fundraisers) with live updates, quick scores, and photo/video highlights.